Where to submit the application?

REGULATIONS FOR MAKING ONLINE BOOKINGS
applications for temporary, permanent and long-term EU residence permits

By booking a date for a visit to the Mazowieckie Voivodship Office in the Department of Foreigners' Affairs in matters of submitting an application for legalization of stay, the Customer declares that by providing his name, date of birth, telephone number, citizenship, he consents to the processing of his personal data by the Mazowieckie Voivode in order to carry out the process online booking of appointments pursuant to art. 6 sec. 1 point a) of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of individuals with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46 / EC (Journal EU Office L 119 of May 4.05.2016, XNUMX).
During the visit booking process, the following data should be provided: name, surname, date of birth, citizenship, number of the currently held residence permit, its expiry date, name and surname of the representative in the case, contact telephone number.

1. The above-mentioned data are obligatory for verification on the day of submitting documents to the Office and obtaining a ticket number.
2. Applications for a temporary residence permit are accepted in Warsaw at ul. Marszałkowska 3/5, Plac Bankowy 3/5 (entrance G) and Al. Jerozolimskie 28
3. Applications for a permanent residence permit and a long-term EU resident permit are accepted only at the Office at ul. Krucza 5/11. 
4. A person registered in the online booking system is obliged to appear at the Office in front of the indicated position, at least 10 minutes. before the planned visit.
5. More than 5 minutes late may result in refusal to accept documents at the Office.
6. The registered person must appear in person for the appointment. The foreigner's lack of personal appearance results in the refusal to accept the application. The only exception is the appearance of minors under 6 years of age.
7. You should come to the appointment with a complete set of required documents. Information can be found on the site Mazowieckie Voivodship Office.
8. After making an online reservation, it is not possible to change the data of the saved person.
9. In the case of making more than one reservation for the same personal data - the administrator reserves the right to delete the second and subsequent entries.
10. Providing incomplete data in the form, untrue data, or entering the wrong queue or location will result in the cancellation of the reservation or absolute refusal to accept the application.
11. If an attorney is involved in the case, his or her presence is required when submitting the application. The absence of the representative results in the refusal to accept the power of attorney in the case.

12. People who sent the application by post or submitted it via the application office lose the opportunity to re-submit the application in person for the same matter, despite having already booked an appointment.

13. Indicating an address of residence other than the territory of the Mazowieckie Voivodeship results in the refusal to accept the application at the Mazowieckie Voivodeship Office.
14. Entering offensive, ridiculing or violating the rules of social coexistence into the booking form will result in the cancellation of the booking and blocking of the user's account.
15. In order to cancel the visit, the Office should be informed via online form

Information on the processing of personal data

REGULATIONS FOR BOOKING A VISIT DATE FOR FAMILIES

Submission of an application for a temporary or permanent residence permit for a long-term EU resident

When booking a date for a visit to the Mazowieckie Voivodship Office in the Department for Foreigners in matters of submitting an application for legalization of stay, the customer declares that by providing his name, date of birth, citizenship, passport number, telephone number and e-mail address, he consents to the processing of his personal data by the Mazowieckie Voivode in order to carry out the process of online booking of visits pursuant to art. 6 sec. 1 point a) of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of individuals with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46 / EC (Journal EU Office L 119 of May 4.05.2016, XNUMX).
During the visit booking process, the following data should be provided: name and surname, date of birth, citizenship, passport number, current residence title, date of legal stay in the territory of the Republic of Poland, Polish telephone number, e-mail address. The above-mentioned data are obligatory for verification on the day of submitting documents to the Office and assigning the date of the visit.

1. The form is used to make joint reservations for families: married couples and children or foreigners with family members who join it and submit applications at the same time. It is not possible to register individual people - in such a case, registration must be made via this form.
2. The order of registration is determined by the date of legal stay, which is verified by employees when submitting the application. The date of the visit is determined by the Office and cannot be changed. It is possible to cancel the visit (point 8).
3. Notification about booking an appointment is sent only via e-mail.
4. The registered person must appear in person for the appointment. The foreigner's lack of personal appearance results in the refusal to accept the application. The only exception is the appearance of minors under 6 years of age.
5. The person registered in the online booking system is obliged to appear at least 10 minutes before the planned visit in front of the previously indicated stand.
6. A delay of more than 5 minutes may result in refusal to accept documents at the Office.
7. The Office reserves the right to refuse to accept applications from customers who have provided false data during the registration process. After receiving an e-mail confirmation with the date of the visit, it is not possible to change the data of the registered person.
8. In order to cancel your visit, please send a message to the address cancellationrodzina@mazowieckie.pl
9. Failure to appear and cancel the visit may result in the inability to make an appointment for submitting an application via online booking in the future.
10. Providing incomplete data in the form, untrue data or entering the wrong queue will result in the cancellation of the reservation or categorical refusal to accept the application.
11. If an attorney is involved in the case, his or her presence is required when submitting the application. The absence of the representative results in the refusal to accept the power of attorney in the case.

12. People who sent the application by post or submitted it via the application office lose the opportunity to re-submit the application in person for the same matter, despite having already booked an appointment.

13. The data subject has the right to access their data and correct them.

You will find information on the processing of personal data HERE.

REGULATIONS FOR BOOKING A VISIT DATE FOR UKRAINE CITIZENS PERFORMING WORK AS A DRIVER IN INTERNATIONAL TRANSPORT

Submission of an application for a temporary or permanent residence permit for a long-term EU resident
When booking a date for a visit to the Mazowieckie Voivodship Office in the Department for Foreigners in matters of submitting an application for legalization of stay, the customer declares that by providing his name, date of birth, citizenship, passport number, telephone number and e-mail address, he consents to the processing of his personal data by the Mazowieckie Voivode in order to carry out the process of online booking of visits pursuant to art. 6 sec. 1 point a) of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of individuals with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46 / EC (Journal EU Office L 119 of May 4.05.2016, XNUMX).
During the visit booking process, the following data should be provided: name and surname, date of birth, citizenship, passport number, current residence title, date of legal stay in the territory of the Republic of Poland, Polish telephone number, e-mail address. The above-mentioned data are obligatory for verification on the day of submitting documents to the Office and assigning the date of the visit.

1. Booking a visit applies only to citizens of Ukraine who work as a driver in international transport.
2. The date of the visit is set by the Office, as far as possible, in accordance with the preferences specified by the Customer in the application and is not subject to change. It is possible to cancel the visit. 
3. Notification about booking an appointment is sent only via e-mail.
4. The registered person must appear in person for the appointment. The foreigner's lack of personal appearance results in the refusal to accept the application. 
5. The person registered in the online booking system is obliged to appear at least 10 minutes before the planned visit in front of the previously indicated stand.
6. A delay of more than 5 minutes results in refusal to accept documents at the Office.
7. The Office reserves the right to refuse to accept applications from customers who have provided false data during the registration process. After receiving an e-mail confirmation with the date of the visit, it is not possible to change the data of the registered person.
8. Failure to appear and cancel the visit may result in the inability to make an appointment for submitting an application via online booking in the future.
9. Providing incomplete data in the form, untrue data or entering the wrong queue will result in the cancellation of the reservation or categorical refusal to accept the application.
10. If an attorney is involved in the case, his or her presence is required when submitting the application. The absence of the representative results in the refusal to accept the power of attorney in the case.
11. People who sent the application by post or submitted it via the application office lose the opportunity to re-submit the application in person for the same matter, despite having already booked an appointment.
12. The data subject has the right to access their data and correct them.

You will find information on the processing of personal data HERE.
 

SUBMISSION OF APPLICATIONS OTHER THAN DURING AN ARRANGEMENT OF VISIT (BY REGISTRATION OFFICE OR BY POST)

your request IS NOT COMPLETE, is burdened with formal defects that make it impossible to start the proceedings (e.g. presenting the original passport).

Be prepared for a longer waiting period for registration and a call to complete formal deficiencies (about 2-3 months, waiting time for the first call may depend on the number of submitted applications)

You will find out about the case number via SMS, and you will receive the login and password for electronic checking of the case status with the first summons.

Formal deficiencies that you will be requested to complete must be submitted within 7 days from the date of receipt of the summons, otherwise your application will not be considered.

If you submit formal deficiencies, they are analyzed in terms of the correctness of the submitted documents as well as the date of their submission, which involves waiting for a return confirmation of receipt or initiating a complaint procedure - this stage takes another 2 months.

Only after formal verification, the case can be examined on its merits.

Submission of a set of documents allows for faster processing of the application.

PASSPORT STAMPS

According to Art. 108 of the Act on Foreigners, a stamp in the passport is placed when two conditions are met jointly: the application was submitted within the time limit provided for in the Act, i.e. by the last day of legal stay and does not contain any formal defects or the defects were supplemented on time.

The stamp can be obtained at the time of submitting the application in person, regardless of whether the foreigner has a valid residence card or visa, provided that it can be unquestionably established that the application was submitted during the foreigner's legal stay (this involves, among others, correct reading of the stamps crossing the border, determining the authenticity of the visa, whether the foreigner may stay in Poland on the basis of a document issued by another Schengen state, etc.). They stamped in the passport, despite submitting the application in person, PERSONS WHO APPLY DURING ILLEGAL STAY WILL NOT BE RECEIVED.

Persons who have submitted an application by post, at a registry office or at the registration office may obtain a stamp in the passport only after completing the formal verification of the application (CORRECTNESS OF THE SUBMITTED DOCUMENTS AND THE DEADLINE FOR THEIR SUBMISSION), when the case is examined in terms of its merits, provided that unquestionably determine that the application was submitted during the foreigner's legal stay (this involves, among others, the correct reading of border crossing stamps, determining the authenticity of the visa, determining whether the foreigner may stay in Poland on the basis of a document issued by another Schengen state, etc.).

Note: THE STAMPILA CONFIRMS THE APPLICATION FOR TEMPORARY, PERMANENT RESIDENCE OR LONG-TERM RESIDENCEwhile DOES NOT ENTITLE you to travel within the Schengen area. On the basis of stampils, it is possible to leave the territory of the Republic of Poland to a third country, return to Poland in such a situation will be possible only after obtaining the appropriate visa or as part of visa-free travel, if the foreigner's country of citizenship has been covered by visa-free travel. Detailed information on the rules of crossing borders can be provided by the Border Guard.