When to apply?
Submit an application if you intend to stay on the territory of the Republic of Poland for more than 3 months and you are scientistwhose purpose of stay is to conduct part of scientific research or development work in a scientific unit based in Poland.
You can obtain a temporary residence permit for the purpose of using long-term mobility if you have a residence permit issued by another European Union Member State with the annotation "scientist" and you will conduct part of scientific research or development work in a scientific unit based in Poland, approved by the minister responsible for internal affairs.
If you conduct part of your research or development work in a scientific unit in Poland approved by the minister competent for internal affairs, you may use the short-term mobility of a scientist in Poland for a period not exceeding 180 days in any period of 360 days, regardless of the possibility of using this mobility in other EU Member States.
It is enough that the Head of the Office for Foreigners is notified in advance of the intention to use this form of mobility. The notification to the Head of the Office for Foreigners is submitted by the scientific unit where the foreigner conducts scientific research or development work, based in the territory of the Republic of Poland, or the scientific institution where the foreigner intends to conduct research or development work, based in a Member State of the European Union in which the foreigner intends to use this mobility.
A printed and correctly completed application for a permit temporary stay you submit in person, no later than on the last day of your legal stay on the territory of Poland.
If you submit the application within the indicated period and it will not be in it formal deficiencies or you complete formal deficiencies within the time limit indicated by us, your stay will be legal from the date of submitting the application to the date on which decision will become final in your case.
Please register before submitting your application inPOL foreigner's portal and read the directions for completing the application.
Where to submit the application?
Correctly and completely completed application submit in person at the Department for Foreigners in Warsaw.
Applications for temporary stay are accepted in 3 locations in Warsaw:
1. ul. Marszałkowska 3/5, line X,
2. pl. Bankowy 3/5, entrance "G", queue G,
3. Al. Jerozolimskie 28.
To book a visit to submit an application for a temporary stay, please use the booking calendar in the system inPOL.
Remember that in addition to the application generated in the inPOL system, it is still necessary to complete the application in the system MOS and deliver the completed forms by the agreed date for submitting the application in person at the Office.
We will send the necessary information regarding the matter on an ongoing basis to the telephone number provided in the inPOL system, including an SMS with information on receipt of the residence card.
New appointment times will become available between 8am-10am each day, so if there are no more appointment times available, please try again the next day.
The number of people registered for a given day depends on the staff and premises capacity of the office.
People who come for an appointment without completed applications in the inPOL and MOS systems will not be served.
The above solution is aimed at more efficient processing of cases related to the constantly increasing number of foreigners in Masovia.
It is worth submitting a completely completed application in person, as it will significantly streamline the procedure for legalizing your stay. If you are unable to submit the application in person by the last day of your legal stay, please send a complete and correctly completed application in paper version to meet the deadline. post office. Read: Where to submit the application?
What counts is the date of posting the correspondence at the post office. If you submit the application by post, you will have to wait for the Office's call, and the process of legalizing your stay will be much longer. Then, after receiving the summons, you will be obliged to appear in person on the indicated date, in order to, among other things, assemblies fingerprints. Applications are considered in the order in which they are received.
During the visit, you can also submit other required documents.
Find out, how to submit fingerprints
What documents?
Documents needed to initiate the procedure (so-called formal requirements):
- proposal in 1 copy, completed in accordance with the instruction;
- Annex No. 4 to the application completed entirely by you;
- 4 Photos;
- photocopy a valid travel document (original available for inspection). In particularly justified cases, when you do not have a valid travel document and you are unable to obtain it, you can present another one a document confirming your identity;
- to start the procedure, you will also need confirmation that you have applied stamp duty in the amount of PLN 340, yours personal appearance and submission fingerprints.
Completion of the above-mentioned activities on time, while maintaining the condition of submitting the application during legal stay, will allow you to include in your passport stamp confirming the submission of the application.
If you do not complete the formal defects, your application will be left unprocessed and the proceedings will not be conducted.
However, in the event of removal of formal defects after the expiry of the deadline, and before the authority sends a notification that the application has not been considered, the date of submission of the application should be considered the date of supplementing all formal defects of the application. In the above situation, it is not possible to place a stamp in the Foreigner's passport confirming the submission of an application for a temporary residence permit.
Documents needed to grant the permit:
- photocopy of a residence card or a long-term visa with the annotation "scientist" issued by another EU country (original available for inspection)
- an agreement on the admission of a scientist for the purpose of conducting research or development work concluded with a research unit based in Poland (employment contract, contract for specific work, contract of mandate or other civil law contract) containing: the title or purpose of research or development work or their subject, the researcher's commitment to participate in conducting research or development work, the research unit's commitment to provide the researcher with conditions to fulfill his or her obligation, the start and end date or the estimated duration of research or development work, the researcher's remuneration and other conditions of his/her work, information on planned research or development work on the territory of other Member States
- a written statement of the scientific unit in which it undertakes to bear the costs related to the issuance and execution of the decision obliging the foreigner to return;
- a document confirming possession health insurance;
- supporting document guaranteed place of residence;
- height documents housing costs containing information on the amount of fixed service charges, charges for the delivery of energy, gas, water to the premises and the collection of sewage, waste and liquid impurities
- documents confirming having sufficient financial resources to cover the costs of living in Poland (for each month of stay) and return travel to the European Union Member State that issued the foreigner with a residence permit or a long-term visa with the annotation "scientist", after deducting housing costs.
If you are staying in Poland alone, the minimum amount to cover living costs is PLN 776 for each month of stay, after deducting the cost of return travel to the country of origin and housing costs for each month of stay. If you are staying in Poland with family members who are supported by you, you must have funds of at least PLN 600 for yourself and each family member for each month of stay, as well as financial resources to cover the costs of return travel for yourself and family members, housing costs for each month of stay.
The amount of financial resources to cover the costs of the return trip to the country of origin is:
- PLN 200 if you come from a country neighbouring the Republic of Poland,
- PLN 500, if you come from a different EU Member State than neighboring Poland,
- PLN 2500 if you come from a country that is not a member of the European Union.
What documents do we recognize:
- traveller's check;
- certificate of the credit card limit issued by the bank that issued the credit card;
- a certificate of having cash in a bank or cooperative savings and credit union with its registered office in the territory of the Republic of Poland;
- a document confirming the award of a domestic or foreign scholarship;
- certificate of employment and earnings.
The above certificates must be issued not earlier than one month before the date of submitting the application for a temporary residence permit. To convert your financial resources in a foreign currency into the Polish currency, the average exchange rate of this currency announced by the National Bank of Poland on the last working day preceding the submission of the application for a temporary residence permit is used.
You submit all documents in original/certified copy. Use the cover letter when sending documents to the Department of Foreigners' Affairs.
Attention! Attaching all the above-mentioned documents to the application when submitting it may reduce the amount of official correspondence and shorten the time of settling the case. In the event of the need to clarify or clarify the evidence held by the authority in the case during the proceedings, you may be called upon to provide other documents or to testify confirming the circumstances referred to in the application. Documents should be submitted in originals or in photocopies together with the originals for inspection. If documents drawn up in a foreign language are attached to the application, it is also required to submit a translation of this document into Polish, made by a sworn translator.
What should I know?
What should I know? - research
We grant a temporary residence permit for the period necessary to achieve the purpose of your stay on the territory of the Republic of Poland, but not longer than the period of validity of the residence permit, with the annotation "scientist", issued by another European Union Member State.
This permit entitles you to work without having to obtain it additionally work permits.
Have you received a decision inconsistent with your request?
The decision may be appealed against to the Head of the Office for Foreigners. You submit the appeal through the Mazowieckie Voivode within 14 days from the date of delivery of the decision. If the Mazowieckie Voivode decides that your appeal deserves Entire to be taken into account, may issue a new decision within 7 days from the date of receipt of the appeal in which it repeals or changes the contested decision. If, after receiving the appeal, the Voivode does not issue a new decision, then the files of your case together with the appeal will be transferred to the Head of the Office for Foreigners within 7 days from the date of receipt of the appeal by the authority.
You will find the rules for reviewing case files HERE.
I have received a decision - how to obtain a residence card?
We issue a residence card after obtaining a positive decision on granting a permit.
Wait for an SMS message with the date of receipt of the decision and the card. Remember to inform the Office of any change of residence and contact number.
If you are unable to collect your card on the scheduled date, please report this via the contact form available here. here.
Customer reception hours: Monday 10:00-17:30, Tuesday - Friday 8:00-15:00
